Mandatory Compounding on Non-filing of Annual Form with in due date


compounding of Non-filing of Annual Form
with in due date

Short Summary:
In this Flash editorial, the author begins by referring the provisions of section 92 & 137 of Companies Act, 2013 relating to filing of MGT-7 & AOC-4..

The main shove of the research, is upon the matters like:

(i) What shall be side effect on Additional Fees of filing of Annual Form For financial year 2017-18 and onwards?

(ii) What shall be the Trigging Period for the compounding of offence of not filing of Annual form within the time prescribed under particular section?

(iii) What shall be the effect on avaibility of “Exemptions to Private Limited Company” in case of default of filing of Annual Forms? Etc. This question shall be answered in next editorial no. 393.

This is article no. 392 of the series of editorials written by the author on corporate laws {Including Companies Act, 2013, SEBI, RBI Regulations, IBC, LLP Act, 2008 etc.}.

As per Companies Act, 2013 it is compulsory for the company to file Annual Return in e-form MGT-7 and financial statement in e-form AOC-4 after closing of financial within 60 days and 30 days from Annual General Meeting.

If company not be up to snuff for filing the same within prescribed time period then company has to put up with many type of complexities like: 

       ·        Compounding on non compliance of sections,      
       ·        Condonation of delay in filing of form,
       ·        Disqualification of directors,
       ·        Withdrawal of exemptions to private limited Companies, heavy additional fees etc.
As we are aware MCA has already closed approximately 400,000/- Companies Due to non Compliance in filing of Annual Form.
MCA has taken many other actions in relation to the same like:
·  MCA has issued notices to the directors of Company for action in case of non compliance of Section 137 & 92.
·   They have touched the additional fees and compounding of non compliance of Section 137 & 92 under Companies Amendment Bill, 2017.
·   They have further touch the point in the Exemption Notification given to private limited Companies issued on 13th June, 2017.

        A. Provisions under Companies Act, 2013

Language of Sections:

    1.     Section 137- Filing of Financial Statement: A copy of the financial statement , including consolidated financial statement, if any, along with all the documents which are required to be or attached to such financial statements under this Act, duly adopted at the annual general meeting of the company, shall be filed with the Registrar WITHIN THIRTY DAYS OF THE DATE OF ANNUAL GENERAL MEETING in such manner, with such fees or additional fees as may be prescribed WITHIN THE TIME SPECIFIED UNDER SECTION 403

      2.      Section 92- Filing of Annual Return: Every company shall file with the  Registrar a copy of the annual return, WITHIN SIXTY DAYS FROM THE DATE ON WHICH THE ANNUAL GENERAL MEETING is held or where no annual general meeting is held in any year within sixty days from the date on which the annual general meeting should have been held together with the statement specifying the reasons for not holding the annual general meeting, with such fees AS SPECIFIED, UNDER SECTION 403 or additional fees as may be prescribed, within the time.
 Type of Document
Time Period for Filing
Purpose of Filing of Form
Financial Statement
Within 30 days of Annual General Meeting
Form AOC-4.
Filing of Financial Statement with the ROC
Annual Return
Within 60 days of Annual General Meeting
Form MGT-7.
To be filled by Companies having share Capital. To give information relating to directors and shareholder for the period of Financial Year.

One can opine that as per Section 137 and 92 company have to file the financial statement and Annual Return within 30 and 60 days of Annual General Meeting. If Company fails to file the same with in prescribe period of 30 and 60 days then with additional fees can file within time mentioned under Section 403 (i.e. 270 additional days).

Language of Section 403:
(1) Any document, required to be submitted, filed, registered or recorded, or any fact or information required or authorised to be registered under this Act, shall be submitted, filed, registered or recorded WITHIN THE TIME SPECIFIED IN THE RELEVANT PROVISION ON PAYMENT OF SUCH FEE AS MAY BE PRESCRIBED:

Provided that any document, fact or information may be submitted, filed, registered or recorded, after the time specified in relevant provision for such submission, filing, registering or recording, WITHIN A PERIOD OF TWO HUNDRED AND SEVENTY DAYS FROM THE DATE BY WHICH IT SHOULD HAVE BEEN SUBMITTED, filed, registered or recorded, as the case may be, on payment of such additional fee as may be prescribed:

First - Point
Side Effects of Companies Amendment Act - 2017

I.        Compounding:
As per above mentioned provisions of Companies Act, 2013 if company fails to file Annual form within the additional time prescribed under Section 403 (i.e. 270 days) then company have to file application with NCLT for compounding of offence u/s 137 and 92.

However, it can be opine that as per the provisiosn of Companies Act, 2013 Compounding shall be trigger after completion of additional 270 days.  Practically Corporates use this period of 270 days as per their convenient and files the annual form within additional 270 days with additional fees.

Major Effect:
Reference of Section 403 has been removed from the section 137 and 92 under Companies Amendment Bill, 2017.

One can opine that once, no additional time of 270 days shall be available for filing of MGT-7 and AOC-4 u/s 92 & 137.

However, the requirement of compounding shall be trigger from 31st day and 61st day of Annual General Meeting.
Note: In other words, from F.Y. 2017-18 and onwards if a Company fails to file financial statement i.e. AOC-4 within 30 days from the date of AGM and Annual return within 60 days of AGM i.e. 60 days from AGM company have to go for compounding of offence from 31st or 61st day.


II.        No Upper Cap  - Additional Fees:
if any company fails to comply with the provisions of Section 92 & 137 the Companies Act, 2013 i.e. filing of e-form MGT-7 and AOC-4 with in period of 60 days and 30 days of date of Annual General Meeting “Then Company can file such form subject to additional fees of Rs. 100/- per day.
Calculation of Time Period and Additional Fees:
S. No.
Normal Fees (Calculation for the Company having capital of Rs. 100,000/-)
Period of Default
Additional Fees as per Companies Act, 2013
Additional Fees as per Companies Amendment) Amendment Act, 2017

Rs. 300

Major Effect:

the method of additional fees on filing of e-form MGT-7 & AOC-4 has been altered as mentioned above..

One can be opine that once, there shall be huge additional fees for non-filing of Annual Forms and such fees shall be increase by each day. “There is no upper cap in additional Fees”

III.        Double/ Higher Additional Fees:
In the Company commits default of 2 or more occasions in filing of documents, facts or information required u/s 92 and 137 of the Act, the Company has to pay higher additional fee, as may be prescribed and which shall not be lesser than “Twice the Additional Fees” as mentioned above.

Major Effect:
One can be opine that if comapny make non compliance of provision of Section 92 & 137 twice then additional fees shall be “Twice the actual additional fees”. 

All these efforts of MCA or Central Government give an idea that they are in frame of mind of taking severe actions for non compliance of Section 137 & 92. As non compliance of these two Sections have an effect on the transparency about the financial structure of the Company, Management structure of the Company. It is required to stringent the provisions to get it compliance by the Corporates.

I.    The non compliance done by private limited Companies shall trigger the non-avaibility of exemptions. How the private Company can avail such exemptions;
                       i.            By filing of Annual Forms with Additional Fees?
                      ii.            By compounding u/s 137 & 92?

Therefore, one can opine that it is urgent and important for all the Corporates and professionals to file all the annual e forms with in time mentioned under section with the ROC at the earliest.

Disclaimer: The entire contents of this document have been prepared on the basis of relevant provisions and as per the information existing at the time of the preparation. Although care has been taken to ensure the accuracy, completeness and reliability of the information provided, I assume no responsibility therefore. Users of this information are expected to refer to the relevant existing provisions of applicable Laws. The user of the information agrees that the information is not a professional advice and is subject to change without notice. I assume no responsibility for the consequences of use of such information. IN NO EVENT SHALL I SHALL BE LIABLE FOR ANY DIRECT, INDIRECT, SPECIAL OR INCIDENTAL DAMAGE RESULTING FROM, ARISING OUT OF OR IN CONNECTION WITH THE USE OF THE INFORMATION.
This is only a knowledge sharing initiative and author does not intend to solicit any business or profession.



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