UDIN- icsi - Unique Document Identification Number - Series 488
I. It is applicable on Company Secretaries in Practice.
II. Voluntary applicable w.e.f. 05th July, 2019
III. Mandatory Applicable from 1st October, 2019.
I. To verify the authenticity of various documents certified by Company Secretaries in Practice.
II. Ease of maintaining the Register of Attestation / Certification services rendered by practicing members;
III. Prevent counterfeiting of various attestations / certifications
IV. Regulatory bodies and other stakeholders may verify the authenticity of documents certified by PCS by visiting the designated website.
Only Members with a valid Certificate of Practice can register. PCS is mandatory required to generate UDIN for following below mentioned Reports and Certifications:
· Annual Return - MGT 8;
· Share Transfer Certification - Reg 40(9) of SEBI (LODR), 2015;
· Director Disqualification Certificate;
· Reconciliation of Share Capital Audit;
· Foreign Investment (As per notification under FEMA);
· Secretarial Audit - Sec 204 of Companies Act, 2013;
· Secretarial Audit of Material Unlisted Companies Reg. 24A of SEBI (LODR)
· Annual Secretarial Compliance Report – Reg. 24A of SEBI (LODR) Regulations, 2015;
· Internal Audit of DP and Stock Brokers;
· Third Party Certification of Labour Law;
· Diligence Report for Banks:
A. Whether it is mandatory for PCS to generate UDIN for certifications of e-form.
As per list of mandatory reports and certificates provided by ICSI for which it is mandatory for PCS to obtain UDIN doesn’t cover e-forms.
B. How UDIN shall help in stopping of back dated reports and certificates?
UDIN has to be generated on the DATE of certification preventing back and post dating of certification.
C. Whether there are any fees for generation of UDIN?
D. Whether UDIN once generated but not utilized can be cancel?
E. Whether there is any restriction or limits in generation of UDIN?
F. Whether New UDIN required generating for duplicate Certificate?
G. In case of Partnership Firm or LLP in whose name UDIN shall be generate?
H. What is the information required for generation of UDIN?
I. Whether any document is required to upload on ICSI website to get generate UDIN?
ü UDIN shall be generated at the time of signing the Certificate/ Report
ü UDIN mandatorily be mentioned in the Certificate, Report and documents along with the Certificate of Practice number.
ü UDIN shall be shared on registered Email id of the Members or through any other electronic mode.
(Author – CS Divesh Goyal, GOYAL DIVESH & ASSOCIATES Company Secretary in Practice from Delhi and can be contacted at firstname.lastname@example.org).
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