Format- Draft Notice of AGM- (Annual Filing Draft- 3)
LETTER HEAD OF COMPANY
NOTICE
IS HEREBY GIVEN THAT THE ______th ANNUAL GENERAL MEETING OF THE (NAME OF THE COMPANY) WILL
BE HELD ON (DAY), (DATE)
AT (TIME OF THE MEETING)
AT THE REGISTERED OFFICE OF THE COMPANY AT (PLACE OF MEETING), TO
TRANSACT THE FOLLOWING BUSINESSES:
ORDINARY BUSINESS:
Item No. 1 – Adoption of Financial Statement:
To consider and adopt the audited
financial statements (including the consolidated financial statements) of the
Company for the financial year ended March 31, 20__ and the reports of the
Board of Directors (‘the Board’) and auditors thereon.
Item No. 2: Re-Appointment/Appointment of Auditor
To consider and if thought fit, to pass with
or without modification(s), the following resolution as an Ordinary Resolution:
“RESOLVED
THAT
pursuant to the provisions of Section 139 and other applicable provisions, if
any, of the Companies Act, 2013, and the Rules framed there under, as amended
from time to time, M/s. ________________________________,
Chartered Accountants, (FRN No. __________________) be and is hereby appointed as Auditor of the
Company to hold office from the conclusion of this Annual General Meeting (AGM)
till the conclusion of the __________
AGM
of the Company to be held in the year 2024, at such remuneration as may be agreed upon
between the Board of Directors and Statutory Auditor.
SPECIAL BUSINESS:
Item
no. 3: Regularization of appointment of Mr. ___________________ (DIN: ________________):
To
consider and if thought fit, to pass, with or without modification, the
following resolution as an Ordinary Resolution:
“RESOLVED
THAT
pursuant to the provisions of section 152, 161 and any other applicable
provisions of the Companies Act, 2013, and any rules made there under, Mr. ___________________
(DIN: _________________),
who was appointed as an Additional Director of the Company by the Board of
Directors in the Board Meeting held on ____________________ to hold office up to the date of this
Annual General meeting be and is hereby elected and appointed as Director of
the Company”.
Dated: For
and on behalf of the Board of Directors
Place:
(Name
of the Company)
Name
of the Director
(Designation)
DIN__________________
Add: _______________________________
NOTES:
1.
A member entitled to
attend and vote is entitled to appoint a proxy to attend and vote on poll on
his/her behalf and the proxy need not be a member of the company. Pursuant to Section 105 of the
Companies Act, 2013, a person can act as a Proxy on behalf of not more than fifty
members holding in aggregate, not more than ten percent of the total share
Capital of Company may appoint a single person as Proxy, who shall not act as a
Proxy for any other Member. The instrument of Proxy, in order to be effective,
should be deposited at the Registered Office of the Company, duly completed and
signed, not later than 48 hours (Sunday is included in computation of 48 hours)
before the commencement of the Meeting. A Proxy Form is
annexed to this report. Proxies submitted on behalf of limited companies,
societies, etc., must be supported by an appropriate resolution/authority, as
applicable.
2. The Notice of AGM, Annual Report,
Proxy Form and Attendance Slip are being sent to Members.
3. The Register of Directors and Key
Managerial Personnel and their shareholding, maintained under Section 170 of
the Act, and the Register of Contracts or Arrangements in which the directors
are interested, maintained under Section 189 of the Act, will be available for
inspection by the members at the AGM
4. Corporate members intending to send
their authorized representatives to attend the meeting are requested to send a
certified copy of the Board resolution to the Company authorizing their
representative to attend and vote on their behalf at the meeting
5. Members / proxies / authorized
representatives should bring the duly filled attendance slip enclosed herewith
to attend the meeting.
EXPLANATORY
STATEMENTS U/S. 102 OF THE COMPANIES ACT, 2013:
ITEM NO. 4:
_________________ (DIN:
___________________) was appointed as an Additional Director w.e.f.
____________________ in accordance with the provisions of Section 161 of the
Companies Act, 2013.
Pursuant to Section 161 of the Companies Act, 2013 ___________________________ (DIN:
__________________) holds office up to the date of the ensuing
Annual General Meeting.
The Board feels that presence of Mr. _____________________ (DIN: ______________________)
on the Board is desirable and would be beneficial to the company
and hence recommend resolution No. 4 for adoption.
The Board recommends resolutions under Item No. 4 to be passed as
an ordinary resolution.
Dated:
For and on behalf of the Board of Directors
Place: (Name of the Company)
Name
of the Director
(Designation)
DIN__________________
Add: _______________________________
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