Conversion of Partnership firm Into Company - Series- 506
In this editorial author is going to discuss in respect of provisions of Conversion of Partnership firm into Company. As after announcement by Hon’ble finance minister in respect of tax benefit in Corporates i.e.:
· New provision inserted in the income tax act with effect from fiscal year 2019-20, that allows any domestic company to pay income tax at the rate of 22% subject to condition they will not avail any incentive or exemptions
· Manufacturing companies set up after October 1 to get option to pay 15% tax. Effective tax rate for new manufacturing firms to be 17.01% inclusive of surcharge & tax
Comparison of Tax in Firm and Company:
Effective Tax Rate
T.O. up to 1 Crore
Effective Tax Rate
T.O. more than 1 Crore
Effective Tax Rate
If Incorporated as Manufacturing firm after 01.10.2019 then 30%
If Incorporated as Manufacturing firm after 01.10.2019 then 15%
No Capital Gain:
Process for Conversion
Hold a meeting of the partners to take assent of majority of its partners summoned for the purpose of registering the Partnership firm under Section 366 of the Companies Act, 2013.To authorize two or more partners to take all steps necessary and to execute all papers, deeds, documents etc. pursuant to registration of the Partnership firm as a Company.
Apply for Name Approval:
A. Login on MCA Website
Applicant have to login into their account on MCA Website. (Pro-existing users can use earlier account or new users have to create a new account.)
After Login use have to click on the icon “RUN” in MCA Service. An online form shall be open. Applicants have to fill the information online. (This form can’t be downloading)
Note* since 26th January, 2018 e-form INC-1 has been omitted from the Companies Act, 2013.
After approval of name or for Incorporation of Company applicant have to prepare the following below mentioned Document and file the following below Form along with required documents with the registrar of Companies within 20 days from the date of name approval.
List of Documents required filing with Roc:
Company required filing e-form URC- 1 along with all the below mentioned documents:
i. A list showing the names, addresses, and occupations of all persons named therein as members with details of shares held by them
ii. a list showing the particulars of persons proposed as the first directors of the company
iii.an affidavit from each of the persons proposed as the first directors, that he is not disqualified to be a director under sub-section (1) of section 164 and that all the documents filed with the Registrar for registration of the company contain information that is correct and complete and true to the best of his knowledge and belief
iv. a list containing the names and addresses of the partners of the firm
v.in case of a firm, deeds of partnership, bye laws or other instrument constituting or regulating the company and duly verified in the manner provided in sub-rule (4) and in case the deed of partnership was revised at any time in the past, copies of the principal and all subsequent deeds including the latest deed, along with the certificate of the registration issued by Registrar of firms, in case the firm is registered
vi. a statement of assets and liabilities of the Limited Liability Partnership duly certified by a chartered accountant in practice which is made as on a date not earlier than fifteen days of the filing of form no.URC-1
vii. a copy of latest income tax return of the Partnership Firm
viii. an undertaking that the proposed directors shall comply with the requirements of Indian Stamp Act, 1899 (2 of “1899)
ix. written consent or No Objection Certificate from all the secured creditors of the applicant
x. written consent from the majority of Partners
xi a statement specifying the following particulars:—
o the nominal share capital of the company and the number of shares into which it is divided;
o the number of shares taken and the amount paid on each share;
o the name of the company, with the addition of the word “Limited” or “Private Limited” as the case may require, as the last word or words thereof;
Company required filing e-form INC-32/ INC-33/ INC-34 along with URC-1 as linked form with all the attachment as required in normal Incorporation of Company like:
Ñ INC-9 Affidavit / declaration by first subscriber(s) and director(s) (on duly authorized Stamp Papers).
Ñ DIR-2 declaration from first Directors along with Copy of Proof of Identity and residential address.
Ñ NOC from the owner of the property.
Ñ Proof of Office address (Conveyance/ Lease deed/ Rent Agreement etc. along with rent receipts);
Ñ Copy of the utility bills (not older than two months)
Ñ In case of subscribers/ Director does not have a DIN, it is mandatory to attach: Proof of identity and residential address of the subscribers
Earlier if a Person wants to incorporate Company then it has to apply for the DIN, Approval of the Name Avaibility, Separate form for first Director, Registered office address, PAN, TAN etc. But this form is a single window for Incorporation of Company.
This form can be used for the following purposes:
Ñ Application of DIN (up to 3 Directors)
Ñ Application for Availability of Name
Ñ No need to file separate form for first Director (DIR-12)
Ñ No need to file separate form for address of registered office (INC-22)
Ñ No need to file separate form for PAN & TAN
Ñ No need to file separate form for GST
STEP – IV: Preparation of MOA & AOA:
Ñ After proper filing of SPICE form applicant has to download the e-form INC-33 (MOA) and IN-34 (AOA) form the MCA site. After downloading of form fill all the information in the forms as per requirement of Table A to J of Schedule I.
Ñ After completely filing of the form affix DSC of all the subscribers and professional on subscriber sheet of the MOA & AOA.
STEP – V: Fill details of PAN & TAN:
Ñ It is mandatory to mention the details of PAN & TAN in the Incorporation Form INC-32. Link to find out of Area Code to file PAN & TAN are given in Help Kit of SPICE Form.
STEP – VI: Fill details of GST in AGILE:
Ñ It is mandatory to mention to mention details of GST in AGILE form. If company wants to apply select yes otherwise select No and file the form.
STEP – VII: Submission of URC-1, INC-32, 33, 34, AGILE on MCA-:
Ñ Once all the 5 forms ready with the applicant, upload all three documents Linked form on MCA website and make the payment of the same.
STEP – VIII: Certificate of Incorporation-:
Ñ Incorporation certificate shall be generating with CIN, PAN & TAN.
After announcement for reduction in tax liability in Companies. It is beneficial to covert firms into Company. Process for such conversion is very simple as mentioned above.
Quick Question - conversion
i. How to file the Conversion form in case of more than 7 partners in the Firm?
In case of more than 7 partners in the Firms at the time of conversion into Company then Company have to file Scan copy of physically prepared MOA & AOA.
ii. Whether at the time of Conversion whether Latest Partnership deed shall be attached in the form URC-1?
iii. Whether certificate of registration issued by the Registrar of Firms is Mandatory?
iv. Whether e-MOA & AOA can be file in case of MOA & AOA is signed by a person at a place outside of India?
v. How many DIN can be apply through SPICE Form?
Maximum 3 (Three) DIN can be apply through SPICE form.
vi. Whether there is need to file any separate form for PAN & TAN?
CAUTION TO BE TAKEN BY PROFESSIONALS
1. Obtain engagement letter from subscriber: - As per certification in e-form SPICE i.e. INC-32, a professional declares that he has been engaged for the purpose of certification Therefore it is advisable to obtain an engagement letter.
2. Verification of original records pertaining to registered office: - As per certification in e-form Spice i.e. INC-32, a professional declares that he has verified all the particulars(including attachments) from original records.
3. Ensure all attachments are clear enough to read: - As per certification in e-form Spice i.e. INC-32, a professional declares that all attachments are completely and legibly attached.
4. Ensure registered office of the company is functioning for the business purposes of the company: As per certification in e-form Spice i.e. INC-32, a professional declares that he has personally visited the registered office.
5. Take a declaration to the effect that all the original documents have been handed over after incorporation. Since as per section 7(4) copies all documents/information as originally filed should be preserved at the registered office of the company, therefore a professional should take a declaration while handing over the incorporation documents.
6. MCA Circular 10/2014: - According to this circular ROC/RD in case of omission of material fact or submission of false/incomplete/ misleading information can after giving opportunity to explain refer the matter toe-governance division of MCA, which in turn may initiate proceedings under section 447 and/or ask the respective professional institute to take requisite disciplinary action.
(Author – CS Divesh Goyal, GOYAL DIVESH & ASSOCIATES Company Secretary in Practice from Delhi and can be contacted at firstname.lastname@example.org). Disclaimer: The entire contents of this document have been prepared on the basis of relevant provisions and as per the information existing at the time of the preparation. Although care has been taken to ensure the accuracy, completeness and reliability of the information provided, I assume no responsibility therefore. Users of this information are expected to refer to the relevant existing provisions of applicable Laws. The user of the information agrees that the information is not a professional advice and is subject to change without notice. I assume no responsibility for the consequences of use of such information. IN NO EVENT SHALL I SHALL BE LIABLE FOR ANY DIRECT, INDIRECT, SPECIAL OR INCIDENTAL DAMAGE RESULTING FROM, ARISING OUT OF OR IN CONNECTION WITH THE USE OF THE INFORMATION